Bids and Contract Process

Competitive bidding is required at Stanford. The Contracts Office can assist you with the bid process and finding qualified contractors for your project. They will also work with you on contract development so that your contractor can begin work on your project.  

Some services provided by the Contracts Office include:

• Providing guidelines to select contractors
• Providing contract templates with General Terms and Conditions
• Reviewing document compliance
• Awarding and issuing contracts

Note that you are NOT authorized to sign documents that may obligate the University.

Bids and Contracts tips:

• Include a contract template/sample for prospective contractors when soliciting bids
• Only solicit bids from licensed contractors - verify using the Contractors State License Board website
• Attach all supporting documentation to your requisition - this will help expedite the process
• Accurate project start and completion dates are required and are legally binding

Helpful Links

• Administrative Guide 5.1.1 – procurement policies
• Contract Process and Requirements
• Payment & Performance Bond Requirements (pdf)
• Stanford's Insurance Requirements (Article 20)