Department of Project Management

This Project Delivery Process Manual (PDP Manual) has been developed by the Department of Capital Planning and Space Management (CP&SM) to serve as both a communication tool and as a working tool that aids in the planning, designing, and constructing of new buildings and renovations. The process and controls developed are based on industry standards combined with the professional experiences of the CP&SM personnel who draw from backgrounds in Planning, Architecture, Construction, and Owner's Representation.

The purpose of the PDP Manual is to ensure that projects are aligned with the academic mission of the University and meet approved goals, budgets, and schedules. Adhering to the PDP Manual will ensure that project team members are knowledgeable and able to make informed decisions, resulting in improved quality and performance and reduction in University risk. CP&SM will strive to organize all projects undertaken in accordance to the process described herein.

This manual describes the planning, design, and construction process which is segregated into nine distinct Process phases. Each phase requires specific tasks to be performed and deliverables (such as budget) to be produced prior to obtaining the necessary approvals to move forward. These tasks, deliverables, and approvals combine to create an organized set of Process controls.

Overview: Process Phase and Control Summaries

• Table of Contents (pdf)
• Executive Summary (pdf)
• CP&M Department (pdf)
• Introduction (pdf)
• Project Team: Communications Diagram and Group Roles and Responsibilities (pdf)
• Board of Trustees Approval Process: "Heartbeat" (pdf)

Process Phases

• Project Phases: Sample Page Format (pdf)
• Scoping Phase (pdf)
• Feasibility Phase (pdf)
• Programming Phase (pdf)
• Schematic Design (pdf)
• Design Development Phase (pdf)
• Construction Documents Phase (pdf)
• Permitting Phase (pdf)
• Construction Phase (pdf)
• Closeout Phase (pdf)

Financial Controls

• Introduction to Financial Controls (pdf)
• Project Initiation (pdf)
• Budget Development (pdf)
• Schedule Development (pdf)
• Government Compliance (pdf)
• Contracts (pdf)
• Invoices and Payment Applications (pdf)
• Financial Reviews and Reporting (pdf)
• Summary (pdf)